CHAPTER IV DOCUMENTS SECURITY INTRODUCTION: The application of this chapter will be based on the following main principles: 1. It is essential that some official information be given top protection in order to safeguard the capability of the nation to protect itself against all hostile and destructive actions. 2. It is also essential that the citizens of the nation be informed as much as possible on the activities of the government. 3. This chapter should not be interpreted in any way as trying to withhold information that otherwise could be publicly disseminated. GENERAL: A. DEFINITION OF DOCUMENT SECURITY: The degree of protection given to certain official information for the safekeeping of the nation's capability to protect itself against hostile or destructive actions. B. All personnel must be aware that the above-mentioned principles are the fundamental factors that govern military security and must be deeply indoctrinated so as to be inherent with the routine performance of their tasks. C. ORGANIZATION: 1. Categories of Classification a. The official information requiring protection in the interest of national defense will be limited to three categories of classification, which are, in order of importance, TOP SECRET, SECRET and CONFIDENTIAL. No other designations shall be used to classify information of national defense. 2. Other Definitions a. Information of Defense. It pertains the official information that requires protection in the interest of national defense that is not of common knowledge, y which could be valuable military information for a potential enemy, to plan or sustain war or insurgency against us or our allies. b. Classified Material. It is the official information which has been classified and marked with one of the categories mentioned above.
LN324-91 c. Access to Classified Material. It allows access to classified material only to those persons authorized to work with classified information and need to know such information to be able to accomplish their official duties. d. Custody. Is the person in possession or that has the responsibility of protecting and accounting for classified material. e. Inventory. It is the procedure used to account for classified material by control of entry and record of the document, or entry of destruction record, or by signed receipts. f. Document. Is any recorded information, without considering its form or characteristics, and includes, without being limited to, the following: (1) Handwritten, typewritten or printed material. (2) All drawn, painted or engraved material. (3) All sound recordings, voices, tapes or records. (4) All types of photographs and films, in negatives or processed, fixed or in motion. g. Authority for Derived Classification: It is the authority to classify material as a result of being connected to, or in response to other material related to the same subject of an already classified material. h. Material: Means any document, product or substance, on or within which information can be recorded or included. i. Properly authorized person: It is a person who has been authorized to work with classified information, according to the established norms. 3. TOP SECRET Information. Top Secret classification is limited to the information of defense or material that require the highest degree of protection. TOP SECRET information will be applicable only to that kind of information or material that is extremely important for defense, and the unauthorized disclosure of which would result in serious danger for the nation, as for example: a. Definite severance of diplomatic relationships, that would damage the defense of the nation; [leading) to an armed attack against them or their allies or to a war. 63
LN324-91 b. Compromise the military defense plans, or the operations of military intelligence, or technical or scientific developments vital for the national defense. c. As examples of this type of information, there are: (1) A strategic plan that documents the complete operations of war. (2) The documents for war planning. (3) Plan of operations for an independent operation, or for a series of coordinated operations. (4) Documents of military intelligence containing complete information of a nature that would reveal a big effort of military intelligence activities by the nation, and that would enable unauthorized persons to evaluate the success obtained by the military intelligence services of the nation. (5) Plans or programs to carry out operations of military intelligence, or other special operations, when the knowledge of a particular plan, program or operation would result extremely damaging for the nation. (6) Important information regarding equipment (war materiel) extremely important and radically new, whose technical development constitute vital information for the defense of the nation. 4. SECRET Information. The use of SECRET classification will be limited to defense or material information whose unauthorized dissemination could result in serious damage for the nation, such as: a. Jeopardize international relations of the country. b. Endanger the effectiveness of a program or policy vitally important for the national defense. c. Compromises important military plans for the defense or the technical development for the national defense. d. Reveals important operations of military intelligence. e. Examples of this type of information are: (1) A war plan or a complete plan for a future war operation not included under the TOP SECRET classification, and documents that indicate the disposition of our forces, whose unauthorized publication, by itself, could compromise such secret plans. 64
LN324-91 (2) Defense plans and other military plans not included under the TOP SECRET classification, or in the previous paragraph, that contain plans and development programs or acquisitions, although they do not necessary include all the emergency plans. (3) Specific intelligence that, by itself, could reveal the military capability of degree of preparation of the Armed Forces, but does not include information whose unauthorized disclosure could compromise a TOP SECRET plan. (4) Intelligence that reveals the strength of our forces involved in war operations; quantity or quality of equipment, or the quantity or composition of the units in a theater of operations or other geographic area where our forces might be involved in war operations. During peacetime, the information that would reveal the strength, identify, composition or situation of units usually would not require SECRET classification. (5) Military intelligence or other information whose value depends on concealing the fact that the nations possesses it. (6) Details or specific information related to new material, or modification of material that reveal important military advances, or new technical development that has direct application of vital importance for the national defense. (7) Security measure for communication or cryptographic material that reveals vitally important information for the national defense. (8) Intelligence of vital importance for the national defense, with regard to amounts of war reserves. f. CONFIDENTIAL INFORMATION. The use of CONFIDENTIAL classification will be limited to defense information and to the material whose unauthorized disclosure could be damaging to the interests of the national defense. As examples of this type of material, there are: (1) Reports of operations and battles that might have valuable information for the enemy (The Essential Elements of Friendly Information). (2) Reports that contain military intelligence, no matter what type of information. (3) Frequencies of military radios and call signals that have special meaning assigned, or those that are frequently changed because of security reasons. (4) Devices and material related to the communications security. 65
LN324-91 (5) Information that indicates the assets of our ground, sea and air forces in national territory or abroad, or the composition of the units, or que quantity of specific equipment units that belong to them. During peace time a defense classification is not necessary unless such information reflects the numbers of the total assets or quantity of weapons whose characteristics are themselves classified. (6) The documents or manuals that contain technical information used for training, maintenance or inspection of classified war material. (7) Doctrine of tactical or technical operations. (8) The investigation, development, production and acquisition of war materiel. f. Handling of classified documents (1) Protection of classified material in the hands of persons that are travelling. (a) A person receiving travel orders, and who is authorized to carry classified material, will protect such material by the following methods: 1- He will contact his commander in order to obtain, if available, the corresponding means of protection, according to the particular classification of the material, or; 2- Will keep the material under his personal control continuously. It is the responsibility of the carrier of classified material to use his best judgement for his actions, in order to avoid risky situations that might compromise the classified material. (b) The personnel on travel mission will not carry classified material when crossing international borders where the classified material might be subject to scrutiny by Customs inspectors or other "unauthorized" persons. Such material, when forwarded previously by diplomatic pouch or by mail, will not encounter any obstacles on its way. (2) Covers of classified material. The cover of classified material is used to call the attention of the personnel handling it, to the fact that it is a classified document, and to protect it against unauthorized scrutiny. The cover shall have the stamp identifying the classification of the document. (3) Destruction in case of emergency. 66
LN324-91 (a) Plans The commanders and chiefs that are responsible for the protection of classified material will make formal plans for the destruction or safe transfer of all classified material under its jurisdiction, in case of civilian disturbance, disaster, or enemy action. (b) On board aircraft or ships If the aircraft carrying classified material is forced to land, or a ship runs aground in unfriendly or neutral territory where capture seems imminent, or in other circumstances when it appears that the material should be destroyed so as not to be recognized, it is preferable to burn it or destroy it in a way that will not be recognizable. (4) Security of the typewriter ribbons: The typewriter ribbons, whether made of cotton, rayon, paper, or silk, which are used to write classified information are not safe until they have been written over twice. Presently, many of the ribbons for typewriter machines can only be used once, therefore have in mind that the impression of letters remain in the ribbons and these are significantly valuable for the enemy as is the paper in which the information was typed. These ribbons should be protected accordingly. (5) Classified trash: Trash such as drafts, minutes, notes, dictaphone recordings, or other recordings, typewriter ribbons, carbon paper, rolls of film, and similar articles, containing information of national defense, shall be protected by a responsible person, according to their classification, until they can be destroyed in an orderly fashion the same as for material of similar classification. It is necessary to have a certificate of destruction. 67